A resume of an administrator should be based on clear information and specific results achieved in a specific period of time. It should contain such mandatory blocks as “Name and contacts”, “Desired position”, “Short summary”, “Work experience”, and “Education”. As for additional blocks, such as “Hobbies and interests”, “Driver’s license” and “Additional information”, there is no need for them when applying for an administrator’s position. Writing in your resume that your hobby is cooking, that you have a driver’s license, and that you have the first junior rank in ballroom dancing is simply inappropriate. Now let’s look at each block in order.
In order to find a job, you need to have a competent resume. Due to the legislative specifics of different countries, there are special rules and standards (vowel and unspoken) on what should be included in it and what should not be mentioned. Writing a resume that meets these standards is the key to your success. A resume of an administrator is not just a list of the companies you have worked for and the responsibilities you have performed. This is your marketing document that should set you apart from other candidates. It can describe you in two ways: as Doer or as Achiever. Regardless of your field of activity, you need to strive to write a resume as an Achiever (someone focused on working for the result). Why is it important? Let’s figure it out.
TIP. In order to maximize the understanding of how the work of the fitness club administrator looks like, I recommend you to familiarize yourself with the series of my articles “Who is an administrator of the fitness club”, “Job description of an administrator”, “The profession of a fitness club administrator”, “How to become a fitness club administrator”, “The secrets of the work of an administrator”, and “The portrait of an administrator”. In this series of articles, literally all aspects of his activities are described in detail, starting with how a person gets into the industry and ending with how to become a professional in this field.
A resume of an administrator
1st block of information: “Name and contacts”. In this block, first, you need to place your name and surname. Next, write down your contact information, a telephone number, Skype nickname, and Email address. You can’t leave a resume without contact information, because if they want to contact you, how do you think the HR manager will be able to do this? Don’t be afraid and feel free to leave your contact details. Maybe this is the job that will change your life.
2nd block of information: “Desired position”. This is one of the shortest blocks of the entire resume of an administrator, in which you must indicate what exact position (or positions) you are interested in. The best option for all occasions looks like this: “Administrator” or “Receptionist” or both “Administrator | Receptionist”. In some cases, you might be needed to indicate the full name of the position: “Fitness club administrator”.
3rd block of information: “Short summary”. In this block, you must specify the information that meets the requirements of the employer, which he indicated in the description of the open vacancy. Most often, a resume of an administrator should contain five short sentences that describe you, your knowledge, skills, experience, and achievements. 1) Level of education; 2) Courses and/or certificates; 3) Skills you are best at; 4) Experience as an administrator; 5) Professional achievements.
4th block of information: “Work experience”. In fact, this is the most important block in a resume of an administrator. Here you need to indicate your work experience. If you have one, indicate the name of the organization where you worked, from what month and year to what month and year, separately in three to five lines describe the duties, separately in three to five lines describe the achievements. If you have no experience, then indicate in a similar way the courses you have taken, what theory you have learned, and what practice you have gotten through.
5th block of information: “Education”. It will suffice here to indicate only one education. If you have a higher education, indicate the name of the educational institution, years of study, major, and diploma. If you don’t have a higher education but have a community college education, indicate all the same points: the name of the educational institution, years of study, specialty, and diploma. There is no need to indicate school since it’s assumed that everyone has this kind of education a priori.
A cover letter of an administrator
A big plus in writing a resume of an administrator is writing a cover letter. Tellingly, the employer doesn’t always read it, but the very fact that you have sent it often plays into your hands. You will never know in advance whether the employer will read your cover letter or not, which means that in order to be safe as much as possible, it must be sent, and it must also be compiled correctly and relevant to your qualifications and the position you are applying for. A cover letter is a brief and general presentation of you as a candidate. To write a cover letter is a rule of good manners, something similar to shaking hands when meeting. Here’s an example of such a letter.
Good afternoon. My name is Helen. I ask you to consider my resume for the position of administrator in the “Liberty Fitness” sports club.
I have higher philological education and developed communication skills, thanks to which I can easily find a common language with any person. I have 1 year of experience as a beauty salon administrator. In this position, I handled incoming and outgoing calls, advised visitors on prices and services, and sold the additional products of the salon. I can work with a laptop, office equipment, and customer accounting programs. I graduated from the training courses for reception administrators, and have a certificate of the “Calls processing” sales courses.
You can find more detailed information about me in the attached resume. I am ready to become part of the Liberty Fitness team and provide my experience and knowledge to achieve a common result.
Sincerely, Helen Furlong
Whether you have experience or not, in any case, your resume should fit on 1 A4 sheet. If it doesn’t fit, divide the sheet into two vertical columns and reduce the font to Arial 10. If the text still doesn’t fit on one sheet, then there is too much unnecessary information. Arrange information according to the principle of priority, leaving only the most important.
A resume of an administrator should contain only up-to-date information, presented in the most concise form. Remember that the employer wants to see specific numbers, specific achievements, and specific skills that you already have. Avoid vague statements such as “was one of the participants in the workshop”, “helped solve problems”, or “achieved significant results”. Let’s be specific: “Certificate of a participant in such and such a seminar”, “In solving such and such tasks, I performed such and such duties”, “I achieved such and such results in such and such a period of time”. Make a resume not as if you are presenting yourself from the best side, but in such a way that the employer sees how you can be useful to him. No need to brag, just write how you can help. And after sending your resume, don’t be afraid to call, write and remind about yourself. Fortune favors the brave.
Felix Palmer – author of the blog crusfit.com